It's also best to time messages for when you know the receiver has time to attend to them properly. timing – The timing of a message can influence how well or badly it's received.It's also important to read the other person's body language so you can respond to it. When you're speaking to someone, it's important to ensure your body language is appropriate. They often communicate things that are left unsaid – such as a person's enthusiasm, attentiveness, or even annoyance. In face-to-face conversations, these play an important role. body language – Body language refers to all the nonverbal ways people communicate, including facial expressions, physical gestures, and posture.Various contextual factors can play a role in how well a sender and receiver of a message communicate: If you don't require feedback at all, you can opt for a less personal medium that doesn't support two-way communication. If the need for feedback is less urgent, a medium like e-mail might be appropriate. need for feedback – If you need feedback from the receiver without delay, you should choose a medium that allows this – like a face-to-face meeting or a phone call.For example, it's better to communicate sensitive information, rather than via e-mail. You should also consider the receiver's willingness to receive your message. In trying to choose an effective medium, you should consider the preferred communication style of the receiver. And some learn best by doing – building models or putting ideas into practice. Others rely more on what they hear, or on information that's text-based. receiver's communication style – Some people respond best to information that's presented visually.Sometimes this may also be influenced by the established communication processes in the person's organization. To communicate effectively, you should consider the other party's preference. your and the receiver's preferences – Some people just prefer certain media over others.Other practical considerations are the costs, physical space requirements, and potential delays associated with using different communication media. Also, it's more practical to use a text-based medium like e-mail if you need to send someone a lot of data or to keep a record of what's discussed. practicality – When senders and receivers are geographically dispersed, using telecommunications media – such as the phone, e-mail, and instant messaging – is more practical than arranging face-to-face meetings.Instant messaging is best used for casual messages. E-mail is suitable for less important messages, or those to which you don't need an urgent response. This makes more impact and enables the receiver to respond immediately. importance of the message – Generally, you should deliver really important messages face-to-face or over the phone.To choose the right medium, you should consider several factors: You communicate through speech in a face-to-face conversation, as well as through e-mail, an instant message, a telephone call, or a written letter.
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